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Shared Services

Company Secretary Assistant

Apply now Job no: 495848
Work type: Full time - Permanent
Location: Sydney
Categories: Mergers & Acquisitions, Support – other, Business Services, Shared Services - other

About us

We are a top-tier law firm that aims to have a significant and positive impact on our people, clients and communities in which we work. Our firm is special because of the collective spirit of our people. We are bold, creative, collegiate, caring, smart and fun. We offer our people competitive total rewards and a strong focus on career development opportunities.

King & Wood Mallesons is an Asian headquartered global law firm with more than 2,000 lawyers across 27 locations including China, Hong Kong, Australia, Singapore, the United Kingdom, continental Europe, the Middle East, Japan and the US.


  • Market leading work for premium clients
  • Flexible and agile working
  • Support for working parents including emergency childcare
  • Corporate gym memberships, flu vaccinations, skin checks, discounts on health, general insurance and other products and services
  • Swap pay for leave and Time in Lieu
  • Mobility around our network when opportunities arise

About the role

You will assist the Company Secretarial Manager with the annual compliance requirements for registered companies, registration and deregistration of companies and business names, preparation of corporate documents and general administrative tasks.

The company secretarial team supports the firm in providing company secretarial services to various clients of the firm.  In this role, you will report to the Company Secretarial Service Manager, and work closely with Partners, Solicitors and staff across the firm.

Responsibilities include: 

  • File Management and Billing
  • Diary management in relation to client financial reporting requirements
  • Assisting with the registration and renewal of business names
  • Assist with processing company statements
  • Manage Debtors,  ASIC agent account and KWM business names
  • Maintaining client Masterlist
  • Client invoicing, opening files and preparation of general correspondence.
  • Assist with preparing board packs for firm company board meetings
  • Provide support with company incorporations
  • Assist with the deregistration of Australian companies and foreign companies
  • Assist with preparing template documents (e.g. board and shareholder changes)
  • Maintain company secretarial precedent documents
  • Assist with general queries received from clients and practice teams across the firm

This role requires:

  • Sound technical knowledge of Corporations Act 2001, Business Names Act 2011 and ASIC regulations
  • Strong organisational, coordination and administration skills
  • Ability to work proactively and use initiative
  • Ability to multi-task and manage competing priorities effectively
  • Excellent accuracy and attention to detail and organisational skills
  • Superior PC skills, including Microsoft Outlook, Word and Excel
  • Exceptional communication skills and an ability to communicate at various levels within the firm, with clients and external bodies.

Why work with us?

We want to be the law firm clients love to work with and a great place to work and grow for our people. It’s important to us and our clients that you our people find working at KWM an enjoyable and rewarding experience. 

We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work – we call this Agile Working.

Growth conversations and real-time feedback is also a priority.  So whether it’s more targeted and meaningful conversations around professional and personal development, regular feedback, coaching or developing infrastructure - we want to help our people grow.  

How to apply? 

Please apply by selecting the "apply now" link below and completing an online application form.

Advertised: AUS Eastern Daylight Time
Applications close:

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