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Legal & Support - Australia and Singapore

Part Time Practice Assistant – Real Estate

Apply now Job no: 497401
Work type: Part time - Permanent
Location: Sydney
Categories: Support


  • 2 days a week, Monday and Tuesday
  • Support a fantastic Partner as well as your work/life balance
  • Leading international law firm with excellent benefits

Rare permanent part time role! Seeking an excellent Practice Assistant with a team player mindset to support a Partner and authors in our commercial Real Estate team.


Who are we?

We are King & Wood Mallesons. The top tier international law firm, from Asia, for the world.

A firm born in Asia, underpinned by world class capability. With over 2000 lawyers in 30 global locations, we draw from our Western and Eastern perspectives to deliver incisive counsel.

Our unique firm was born out of a big idea – that the world needs a firm like us. A firm that can bridge East and West and create a new standard of world-class legal services. A firm that attracts clients and talent with borderless ambitions. To become the leading top tier international law firm from Asia, for the world.  Our clients need a top tier firm in the region who can match deep local understanding with a world-class platform. That's us. That's KWM.

We are driven by a simple purpose – to use our mastery of the law for the lasting prosperity of our clients, people and communities. It’s why we exist. It’s why we are KWM.

Everything we do is grounded in a set of core principles which guide the way we operate as a leading international firm – how we enable our clients to succeed; how we grow our people to be their best and how we support our communities to thrive.

  • Empathy
  • Betterment
  • Quality
  • Generosity
  • Clarity
  • Creativity
  • Trust
  • Dynamism


About the role

This part time permanent role provides key legal practice support to Partner Jessica Wallis, whose practice specialises in commercial real estate. Jessica works with a number of Australia's leading property groups and global investors on their investment and major project work.

Work days will be Monday and Tuesday, as part of a job share arrangement. Given the job share, a candidate who is able to work collaboratively and closely with their team with top notch communication skills will be best suited.

Responsibilities will include:

  • Preparation of legal documents including formatting correspondence and documents, photocopying and printing documentation
  • Maintaining an efficient and effective electronic and paper filing system
  • Scheduling appointments in authors’ electronic diaries
  • Providing exceptional client service to both external and internal clients, in person and by phone
  • File management
  • Monthly billing
  • Assist Business Development team with draft pitches and tenders
  • Assist with coordinating client events with the Business Development and Events team
  • General administrative tasks such as booking conference rooms and functions, organising travel arrangements, AMEX reconciliation/expense management for authors


What experience are we looking for?

  • At least 2 years’ experience in a legal secretarial or legal assistant role
  • Typing speed of 70+ wpm highly regarded
  • Advanced knowledge of Outlook, Word, Excel and PowerPoint
  • Ability to analyse, problem solve and apply appropriate use of judgment
  • Ability to communicate clearly and concisely, choosing an appropriate style for their audience
  • Previous experience using Elite or similar system an advantage
  • Well-developed interpersonal skills
  • Confidence and ability to use initiative appropriately
  • Effective planning and organisational skills
  • Business or Secretarial Course highly regarded


Why work with us?

We want to be the law firm clients love to work with and a great place to work and grow for our people. It’s important to us and our clients that you our people find working at KWM an enjoyable and rewarding experience.  

We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work, we call this Agile Working.

Growth conversations and real-time feedback is also a priority.  So whether it’s more targeted and meaningful conversations around professional and personal development, regular feedback, coaching or developing infrastructure, we want to help our people grow. 

What else we’ll offer

  • Formal and informal flexible working patterns and leave arrangements
  • Holistic wellbeing programs to support mental and physical health, including access to a broad range of mental health resources, gym memberships, flu vaccinations and skin cancer checks
  • Mobility around our network when opportunities arise
  • Access to a large range of learning and development opportunities
  • A detailed framework to support working parents in balancing their personal and professional priorities
  • Corporate discounts on health and general insurance, superannuation advice and other products and services
  • Opportunities to participate in a wide range of pro-bono and community impact programs, and inclusion networks

How to apply

Please apply by selecting the "apply now" link below and completing an online application form.

All job applications must be submitted through kwm.com, Seek, LinkedIn or an authorised agency, applications through any other third-party websites will not be accepted.

For further information on this role, please contact Renee Wigan at renee.wigan@au.kwm.com.

King & Wood Mallesons is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

Agencies - please note that we are not currently accepting applications from agencies for this role.

Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Daylight Time

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