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Legal & Support - Australia and Singapore

Practice Assistant – Real Estate

Apply now Job no: 496878
Work type: Part time - Permanent
Location: Melbourne
Categories: Projects & Real Estate, Support

About us

As a leading international law firm headquartered in Asia and recognised as one of the world’s most innovative law firms, King & Wood Mallesons offers a different perspective to commercial thinking and the client experience. With access to a global platform, a team of almost 3000 lawyers in 28 locations around the world, we work with clients to help them understand local challenges, navigate through regional complexity, and to find commercial solutions that deliver a competitive advantage.

About the role

We are looking for a Practice Assistant to join our Real Estate team. The role is part time, working Wednesday – Friday (0.6FTE) each week and will report into a Partner as well as supporting assigned authors. 

We are looking for someone who is self-motivated, proactive and a team player who can help manage and support the team. You will also have the skills of someone who is responsive, energetic, with a can-do attitude and who has a good understanding of the variety of secretarial tasks that will need to be provided.

Your day will involve 

  • pro-active management of emails and diaries including scheduling appointments and dealing with competing priorities
  • organise internal and external meetings and coordinating catering, room bookings or video conferences
  • manage travel arrangements
  • frequent client phone dealings requiring excellent phone manner
  • managing and maintaining files (electronic and paper)
  • monthly client invoicing
  • tracking daily paperwork and documentation
  • general typing including copy typing, drafting correspondence and document amendments
  • other miscellaneous administrative tasks including processing of monthly AMEX

What experience are we looking for?

  • recognised legal secretarial or administrative experience in a similar environment, ideally law firm or professional services
  • minimum typing speed of 60 words per minute
  • advanced technical skills in Microsoft Office programs
  • the ability to work well under pressure
  • the flexibility to adapt and respond to various urgent demands
  • excellent attention to detail and prioritising skills, taking personal responsibility for the quality of the work completed

Why work with us?

We want to be the law firm clients love to work with and a great place to work and grow for our people. It’s important to us and our clients that you our people find working at KWM an enjoyable and rewarding experience.  

We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work, we call this Agile Working.

Growth conversations and real-time feedback is also a priority.  So whether it’s more targeted and meaningful conversations around professional and personal development, regular feedback, coaching or developing infrastructure, we want to help our people grow. 

What else we’ll offer

  • Formal and informal flexible working patterns and leave arrangements
  • Holistic wellbeing programs to support mental and physical health, including access to a broad range of mental health resources, gym memberships, flu vaccinations and skin cancer checks
  • Mobility around our network when opportunities arise
  • Access to a large range of learning and development opportunities
  • A detailed framework to support working parents in balancing their personal and professional priorities
  • Corporate discounts on health and general insurance, superannuation advice and other products and services
  • Opportunities to participate in a wide range of pro-bono and community impact programs, and inclusion networks

How to apply

Please apply by selecting the "apply now" link below and completing an online application form.

All job applications must be submitted through kwm.com, Seek, LinkedIn or an authorised agency, applications through any other third-party websites will not be accepted.

For further information on this role, please contact Renee Wigan, Resourcing Consultant at renee.wigan@au.kwm.com.

King & Wood Mallesons is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

Agencies - please note that we are not currently accepting applications from agencies for this role.


Advertised: AUS Eastern Daylight Time
Applications close:

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